The expectations of St. Peter Claver High School relative to student behaviour can be summed up by stating that the School expects each student to behave in a manner that causes the least inconvenience to others. This demands respect for others, their feelings, and their property.

Both the common good of the community and the welfare of each individual must be kept in mind at all times.

To that end the following rules, regulations, and procedures (in addition to any others mentioned in this handbook) are delineated:

RESPECT     Every member of the St. Peter Claver High School community deserves to be treated with the dignity accorded one created in the image and likeness of God. Neither mistreatment nor aiding another in the mistreatment of any member of the community will be tolerated by the School. Annoying members of the community by playing abusive tricks on a person, including frightening, menacing, or otherwise harassing others (including sexual innuendoes, advances, and other such improprieties) – making life at the School generally unpleasant – will not be tolerated.

Rather, students are expected to treat teachers and all members of the School’s staff, teaching and non-teaching, with respect and politeness. Likewise, they should be well-mannered, respectful, kind, and encouraging to their fellow students.

  • Because ethnic, religious, and/or gender-based intolerance are contrary both to the ideals of Tanzania and Jesuit education, they are absolutely unacceptable and will be handled in a serious manner.
  • Harassment of individuals (whether students, faculty, administration, or staff) is an action considered harmful to the total school community.  Harassment is behaviour, explicit or implicit, which has the intention or effect of harming or intimidating others, of creating a hostile or offensive environment for another, or of interfering unreasonably in the work or performance of another.
  • Bullying – the repeated intimidation of others by real or threatened infliction of pain – is a form of harassment. It may include, but not be limited, to actions such as verbal taunts, name-calling, and put downs, including ethnically-based or gender-based verbal put downs, and extortion of money or possessions. Harassment and any action that endangers or threatens to endanger any member of the St. Peter Claver High School community either physically or emotionally are clearly contrary to the ideals of a Jesuit education.
  • All such actions of harassment, including fighting, possessing weapons, physically or verbally threatening another, grave disrespect to elders, or insubordination are expellable offences.

FORBIDDEN SUBSTANCES     Students are prohibited from using, distributing, or possessing unauthorized drugs or mind-altering substances, including alcohol, while under the authority of the School. Using, distributing, and selling drugs or alcohol are causes for serious disciplinary action up to and including expulsion. Likewise, it is forbidden for students to possess or to use tobacco or tobacco products on campus.

OFF LIMITS     There are areas of the school campus where students should not trespass. These include locked rooms, locked buildings, faculty/staff housing, classroom laboratories when an adult is not present, construction areas, and other areas as announced. Students are never allowed in unlit areas on campus. Students should walk only on cleared paths.

UNSAFE BEHAVIOR     Students must not engage in behaviour that endangers themselves or others. The following are included in such prohibited behaviour: possessing or using instruments that can be used as weapons (including knives, mapanga, etc.); starting a fire in a building, including candles and other flammable substances; being in places of jeopardy, such as roofs or ledges of buildings or at construction sites; and using or possessing keys to school buildings, rooms, storage containers, or vehicles without authorization. Engaging in such behaviour is grounds for serious disciplinary action up to and including expulsion.

LEAVING CAMPUS     Students may not leave the campus without a written authorization, referred to as a gate pass. This is the only legitimate means of leaving the campus except in the case of a school-sponsored outing. The only appropriate exit from campus is via the main gate. Requests for gate passes, made to the Residential Dean, are not automatic. Leaving campus without permission is grounds for serious disciplinary action up to and including expulsion. Note: The Saint Peter Claver High School campus is located within the bounds of the OLQP campus. The school’s rules refer to the high school campus, the boundaries of which will be delineated for students during their orientation.

Occasionally older students will be given an opportunity to come to know Dodoma, our nation’s capital city, better. For them to enjoy this privilege, students must meet certain qualifications regarding their academic performance, behaviour, punctuality, and attendance. Additionally, they must have submitted a form signed by a parent or guardian granting permission for such trips. Only eligible students are granted the privilege of travelling into the city and must be accompanied by an adult representative of the school; any other student, including ineligible senior students, who attempt to leave campus without proper permission may face in-school suspension.

Students must always travel in groups when off campus. They must wear their school uniform at all times and remain with their designated school group for such trips. They make such trips as ambassadors of the school, and their behaviour must reflect this role. Their deportment should reveal to all who see or meet them the philosophy and values of St. Peter Claver High School.  Students will be held responsible for all applicable school rules during their time in the city. That is to say that the city, by extension, is considered part of the school campus relative to behavioural expectations. This privilege does not extend to visiting private domiciles, including one’s own. Abandoning the school group or failing  to report back to campus on time (or in the case of younger students to the school bus) will be considered a serious offense. “We could not catch a daladala” is not an excuse for tardiness.

RESPECT FOR PROPERTY     An appreciation for the beauty of the campus as well as a natural sense of responsibility should generate respect for the property of the school and of those in the school community.

Any destruction, defacement, or marking of school property or the property of any member of the school community including fellow students, teachers, non-teaching staff members, and by extension school visitors will be met with severe disciplinary action. A student’s family may be required to provide monetary restitution for any necessary repairs. Vandalism is cause for serious disciplinary action up to and including expulsion.

Stealing is a crime. A student whose property is stolen should immediately report the theft to school authorities. The school is not responsible for lost or stolen items but will do its best to help students recover such items and to find the perpetrators of the crime. Stealing is cause for serious disciplinary action up to and including expulsion. All students should put their names on clothing (in an inconspicuous place), using permanent marker supplied by the school.

Students are expected to make thievery less possible by writing their names on all of their belongings – including items of clothing. The School will provide permanent markers for this purpose.

RESPECT FOR THE TRUTH     The School expects its students to be committed to the truth. Lying and all forms of fraud, including forgery and impersonation, are cause for serious disciplinary action up to and including expulsion.

CLEANLINESS     A clean environment is necessary to foster a healthy common life. It is a way to show respect for one another. For that reason, it is forbidden to litter the school campus with anything considered as refuse: papers, bottles, etc. Students should use the refuse bins provided. Likewise, students should show their respect for other members of the community by using the toilets with due consideration to others.

GAMBLING     Any type of game that involves wagering or payment of money is strictly forbidden.

FORBIDDEN ITEMS     In addition to the items listed under “Unsafe Behaviour,” students are also forbidden to bring the following items to campus:

  1. Food or beverages of any sort, including candy, gum, and snacks. The school provides nutritious meals; a weekly snack will be provided on a weekend evening.
  2. Athletic equipment:  Students should not bring with them basketballs, footballs, etc. are not allowed. They will be provided by the school.
  3. Toys:  Comic books, trading cards, playing cards, and other toys are not allowed. The school will provide board games for student recreation.
  4. Electronics: Students are not allowed to have mobile phones, mp3 players, or any other electronics at school. In the case of students who will be travelling great distances by bus and need phones for safety and security: Their phones may be left in the care of the residential dean within twelve hours of arriving on campus. They are best left at home, however, because their security cannot be guaranteed.

Food will be disposed of; other forbidden items will be confiscated. They can only be redeemed in person by a parent at the end of a term. Students found with gum are subject to home suspension for a week.

SEXUAL ACTIVITY     Sexual activity among students is strictly forbidden. Public displays of affection among students are not allowed. Engaging in sexual activity is cause for serious disciplinary action up to and including expulsion. Students may never under any circumstance enter toilets or changing rooms designated for use by the opposite gender.

PREGNANCY    As a Catholic high school, St. Peter Claver High School cherishes life. Because it recognizes the important duties involved in parenting, it requires all students who are expecting to be parents to withdraw from the School in order to attend to their new responsibilities – both expectant mothers and expectant fathers. Students who are found to have procured an abortion or to have assisted another in the procurement of such will be expelled. Please note: The school is duty-bound to follow existing laws regarding reporting pregnancy.

SILENCE     There are times and places where silence is expected. Students should always be respectful and mindful of other students’ desire to study in silence and peace. Evening study hall and “lights out” are examples of such times; the school library is an example of such a place. Students are expected to follow the guidelines established for the proper use of the library and its materials.

PUNCTUALITY     Students are expected to respect the daily order and arrive at each of the day’s activities on time. Habitual lateness interferes with the common life of the school and will not be tolerated. Students should accustom themselves to arriving five minutes before the commencement of any activity in order to ensure promptness. In order for a student who is late in arriving to any event to be excused, he or she must provide the teacher with a “kindly admit slip.”

DRESS CODE     A school uniform helps to set a studious tone for our academic endeavours; further, it provides a reminder that whatever our backgrounds, we come to school with a single purpose and a similar opportunity to learn.

A properly dressed student is one who is attired in the school uniform. Not properly wearing a school uniform is an offence. By uniform is meant the following:

Boys

  • gray shorts, with a 3 cm black belt
  • White, short-sleeved school shirt – buttoned and tucked
  • Black leather dress shoes (not sport) with plain white socks
  • one dark blue jumper in good repair (preferably the school sweater)
  • No beards, sideburns, or moustaches

Girls

  • Skirt in “OLQP blue”
  • White, short-sleeved school shirt – buttoned and tucked
  • Black leather dress shoes (not sport) with white socks
  • one dark blue jumper in good repair (preferably the school sweater)
  • Closely trimmed hair, properly combed

No jewelry whatsoever may be worn; however, girls may wear posts at night in order to prevent piercings from closing.

There is also a “shamba” uniform; this consists of a maroon-coloured skirt with a school tee-shirt (gray with the school’s insignia) for girls and maroon-coloured shorts with a school tee-shirt (gray with the school’s insignia) for boys. This uniform may be worn after 4:00 p.m. on weekdays, and on Saturdays and Sundays after Mass.

Students are permitted to bring with them to campus two additional sets of modest clothing of their choosing to be worn on Friday evenings and Saturday afternoons and evenings and on Sundays after Mass. Students must always wear the dress uniform as described above when leaving campus for whatever purpose. If students arrive with more than these two sets, the extra clothing will either be returned home with parents are stored until the end of term (storage fee: TSH 5,000/= per half term).

The only head-covering permitted is a brimmed cap which may be worn only during outdoor work or play.

A list of necessary clothing items accompanies the joining instructions. The school shop sells to students all the necessary school attire at a reasonable cost, including a school sports kit, required to be worn on the school’s pitches.

Consequences for Misbehaviour

  • Teachers and staff members determine the consequences for misbehaviour in their own situations (for instance, requiring a student distracting others to do a special duty). Students expelled from class should remain seated in silence outside of the class. As a school policy, corporal punishment is never allowed.
  • Minor infractions of the rules set forth in this Handbook (as judged by the Deputy Headmaster) result in afternoon detention. Students guilty of minor infractions do not participate in recreational activities; instead they report for detention where they receive an assignment (varying from written work to manual work in service to the community).
  • Other more serious issues that are not serious enough to require suspension or expulsion (for instance an unexcused absence from morning assembly) will be handled as follows:
    • First Offense: Discussion with the Discipline Master and weekend restriction. Notification of parents.
    • Second Offense: Discussion with the Discipline Master and two weekends of restriction. Notification of parents.

A student on weekend restriction does not participate in any sports or recreation during the weekend; instead they are assigned manual work in service to the community.

  • Disciplinary Probation: A student is placed on disciplinary probation by the Deputy Headmaster when that student has received more than two disciplinary referrals during an eight to ten (8-10) week period. Discipline Master informs the parents when the student is placed on disciplinary probation.

Disciplinary probation indicates a student’s behavior is unacceptable; it customarily lasts a period of eight weeks and serves both as a warning to the student to improve his or her behaviour and as a structure to support better behaviour. It may include restrictions on student participation in certain activities.

In the spirit of the Jesuit principle of cura personalis, the care of each student as an individual, a student placed on disciplinary will see the school counselor to help him or her reflect on the situation, and to help him or her create a comprehensive behavior plan that will assist the student in making positive behavior choices.

If the student continues misbehaving while on probation, the next step is for the Discipline Master to convene a Disciplinary Review Board to review the situation and to determine whether further disciplinary measures, up to and including expulsion, are necessary. The administration selects and names three faculty members to the Disciplinary Review Board. The student may choose a teacher as an advocate. The members of the board will review the case, listen to all the facts from the parties involved, and make recommendations to the Headmaster. The Headmaster accepts, rejects, or modifies the Review Board’s recommendations and notifies the parents of the decision.

Note that a student may be placed on Disciplinary Probation at any time depending on the severity of the disciplinary infraction.

  • Disciplinary Review Committee. Four times during the school year, the Deputy Headmaster meets with a committee of faculty members to review the disciplinary records of all students who exhibit behavioral problems.  The committee reviews the record of each student and makes recommendations. The purpose of this procedure is to work together with the student to provide the framework to improve his cooperation and behaviour. One possible result of their deliberations is disciplinary probation.
  • Suspension. In general, deficiency in payment of school fees is the principal reason for a student’s being suspended from pursuing studies and sent home. (See the School’s policy regarding attendance.) If the Disciplinary Review Committee recommends expulsion and the Headmaster concurs, the student will have home suspension until such time as the School’s board of directors adjudicates the matter and makes a decision regarding the student’s future at the School. Internal suspension is a punishment for serious misbehaviour that does not merit expulsion. Its purpose is to provide an opportunity for the student to reflect on his or her behaviour. During internal suspension, students do not report to class and instead spend the school day working alone; they may not participate in extra-curricular activities.
  • Expulsion/Withdrawal. Expulsion is the permanent dismissal of a student from the School. By law, only the School’s board of directors has the authority to expel a student after hearing the case. Because students are suspended from school until such time as the board adjudicates the matter and because of the serious consequences resulting in expulsion, students whom the Disciplinary Review Committee recommends for expulsion are advised to withdraw voluntarily from the school. (In this case, the only notation on the students record will be “voluntarily withdrew”.)

The following are reasons for expulsion and/or request for withdrawal:

  • consistently neglecting schoolwork to the extent that the student adversely affects the studies of other students;
  • chronically misbehaving;
  • generally showing an attitude and/or behavior that communicates the student’s aspirations are at odds with the philosophy of education or discipline present at Saint Peter Claver High School;
  • committing an infraction so grave that the student no longer has a viable future at the School.
  • Year End Review. At the end of the school year the Assistant Headmaster for Academics and the Deputy Headmaster meet with the Headmaster to review the academic and behavior records of students.  The purpose of the review is to determine which students are unprepared academically or behaviorally to continue at Saint Peter Claver High School.

Attendance

Absences from School

  • Every student is expected to be present for every day mandated in the published school calendar.
  • A student absent more than twenty school days – even for legitimate reasons – must repeat the year if he or she desires to graduate from St. Peter Claver High School.
  • When a student will not be reporting to school either at the beginning of a term or after being away for some excused reason, the parent or guardian must call the school on the first day of the absence to report the reason that the student will not be at school; immediately upon return to school, the student must present a note, written and signed by the parent or guardian, indicating the reason for his absence. Students who have been kept home for more than two days because of illness must present documentation from a medical authority.
  • An excused absence indicates that the teachers are obliged to administer missed tests, accept late assignments, and assist the student in making up missed work within a reasonable amount of time. An unexcused absence indicates that the student was absent without a legitimate reason or prior permission. In the case of an unexcused absence, teachers will not administer missed tests, accept missing assignments, or assist in make-up work.
  • Parents should note that family trips, domestic and other labour, and other non-school activities should be scheduled outside of school time.  Absences occurring for these reasons are unexcused.
  • Forging a parent or guardian’s signature on a note or other communication, altering a note or communication in any way, or making or having someone else make a phone call to the school in which the caller falsely claims to be a parent or guardian is illegal and dishonest.  Moreover, notes giving false reasons for absences or requests to be off campus are also dishonest.  Students incur disciplinary consequences for any and all of the above.
  • Any student absent for more than seven days without notice will be removed from the school register.
  • Any student sent home for the school fees or for similar reasons who does not report back within seven days will be considered absent without notice and will be removed from the school register.
  • Unless there is prior notice to the school, any student who does not present herself or himself within 48 hours of the appointed day and time at the opening of school or its resumption at the mid-year will be removed from the school register.
  • Regarding planned absences: Parents or guardians who foresee either their son or daughter’s absence must notify the school by written note, e-mail, or phone call before the absence occurs.  The student must consult with all his or her teachers beforehand to determine missed work as well as the possible academic consequences of his or her absence.

Absences from Classes.

  • An absence from class for whatever reason does not excuse a student from the obligation and responsibility of his or her ordinary class work, nor does it relieve him or her of homework.  In the event of an absence from class, the following procedure must be followed in order to receive an excused absence:
  • If the absence regards illness, the student must present himself or herself to a patron, matron, or school nurse and receive permission to miss class; the Deputy Headmaster is to be informed of the absence;
  • In instances in which students are detained by another adult for legitimate purposes, that adult should supply the student with a “kindly admit to class” note and inform the office of the Deputy Headmaster;
  • Planned class absences should be cleared with all affected teachers and must receive permission from the Deputy Headmaster;
  • In all other circumstances, the office of the Deputy Headmaster must be informed of an absence.

Absent for a Test

  • Students are expected to be present for all tests. A second opportunity to take a test is only rarely given, and only at the discretion of the teacher in consultation with Academic Dean or Headmaster and then only for a serious reason (documented illness or the death of an immediate relative). Otherwise, the absent student receives a zero. This policy applies to all tests, including terminal examinations.

Cancelled Classes

  • On some occasions, a particular class may be cancelled.  If a class is cancelled, students must follow any directions regarding where to report or what to do during the class period.
  • If a teacher does not arrive to his/her class within five minutes of the scheduled beginning, the class captain must assign a student to report the teacher’s absence to the headmaster’s office.

Refunds

The following policy prevails whether a student withdraws voluntarily or is dismissed from Saint Peter Claver High School:

  • The initial deposit is non-refundable.
  • The School will refund 60% of fees paid to date if the student withdraws within the first four weeks of the commencement of school.
    • The refunded amount does not include deposit for registration.
    • No tuition refund is given if a student withdraws from the School after four weeks.

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